From Zero to Hero: How Offshore and Onshore Experts Helped Create a PMO Process Framework at a Fraction of the ost

Introduction

In today's fast-paced business environment, organisations need to have a practical project management framework in place to ensure the success of their projects. However, not all organisations have the resources or expertise to establish a Project Management Office (PMO) capability. This is where Coception comes in. Coception can help organisations create a tailored PMO through offshore and onshore experts at a fraction of the cost.

In this case study, we will explore how Coception helped an organisation with no PMO capability to establish a PMO that enabled them to embark on the journey of delivering projects on time and within budget, delivering high-quality outcomes inline with their business drivers

Challenges Faced by the Organisation

Consultation Stage

The IT team of the organisation in question faced three key challenges: workload, budget and skill gaps in the project delivery team. They lacked a standardised approach to project management, which resulted in delays, budget overruns, and poor-quality deliverables. The lack of a PMO capability also meant no centralised oversight of projects, making it difficult to track progress and identify issues early on.

Additionally, the organization faced increasing competition from industry newcomers who had successfully undergone a transformation, putting them at a disadvantage in terms of market share, price competitiveness, and quality.

To address these challenges, we engage in thorough consultations to capture, validate, and document the underlying issue. This encompasses leadership and operational management, as well as systems and processes.

Conception's Solution

(Assessment and Planning Stage)

Coception's worked closely with the organization to understand their specific needs and challenges. They conducted a thorough assessment of the organization's existing processes and identified areas for improvement. Based on this assessment, they developed a tailored framework that addressed the organization's unique requirements.

The framework included standardized templates, guidelines, and tools for project planning, execution, monitoring, and control. It also provided clear roles and responsibilities for project stakeholders, as well as a governance structure to ensure effective control and decision-making. Coception's solution was designed to be scalable and adaptable.

Additionally, Coception's solution was delivered at a remarkable cost reduction of nearly 70% compared to the competition, providing a clear advantage in terms of affordability. This underscores our commitment to delivering high-quality solutions that are both accessible and cost-effective for our clients.

In this stage, we develop a comprehensive program of work that outlines your transformation roadmap and defines all deliverables related to processes, governance, and roles and responsibilities. These goals and deliverables are then integrated into a well structured plan that details the timing and execution of each element

Coception's Approach

(Execution stage)

At Coception, our team collaborated closely with the organization to implement the new framework across their project portfolio. We understand the importance of ensuring project teams fully grasp and embrace the new processes, so we provided comprehensive training and ongoing support. Our goal was to ensure a smooth integration of the new framework into the organization's culture.

To facilitate a successful transition, we offered continuous coaching and mentoring to key stakeholders, including project managers and executives. By embedding these new processes into their everyday practices, we fostered a positive and sustainable transformation.

We understand that execution is a critical phase where service providers often fall short. That's why our approach combines a measured and, agile methodology, specifically tailored to smoothly transition services and functions to your team. Our iterative and agile approach ensures that value is delivered at each step of the process, keeping you informed and involved every step of the way.

Benefits of Coception's Solution

Coception's solution brings forth a range of advantages, setting it apart inthe market:

Cost Saving: Coception offers a hybrid model that combines in-house and offshore teams, providing a significant cost-competitive advantage. This approach ensures cost-effectiveness and scalability, allowing you to scale up or down for future transformative projects without substantial upfront investment or lengthy mobilization lead times. With a cost-to-value ratio up to 70% cheaper than the competition.

End-to-End Expert Approach: Coception's solution stands out with its comprehensive end-to-end approach. Their experts possess a deep understanding of challenges and drivers at senior management levels, as well as project delivery intricacies. This breadth of knowledge enables them to develop practical and systematic approaches for identifying areas of improvement.

Effective Execution: Coception employs an agile methodology to ensure rapid value realization. By implementing changes progressively from the early stages of the program, they facilitate swift and tangible results. Coception develops a comprehensive program of work with well-defined deliverables covering all Project Management Office (PMO) disciplines. This includes standardized templates and approaches, a well-structured framework, coaching and advisory services, resource allocation and expertise, robust governance and control mechanisms, and seamless alignment between the project team and sponsors through effective communication and collaboration.

make the below very concise with a closing statement and CTA … In summary, Coception's solution offers a range of benefits. Their hybrid model delivers cost-effectiveness and scalability, while their comprehensive approach ensures a deep understanding of project challenges and effective identification of areas for improvement. With their agile methodology and holistic program of work, Coception facilitates rapid value realization and enhances project outcomes through streamlined communication, collaboration, and decision-making.